[{"data":1,"prerenderedAt":1172},["ShallowReactive",2],{"docs-navigation":3,"docs:\u002Fdocs\u002Fpersonal-login":98,"docs-search-sections":534,"docs-surround:\u002Fdocs\u002Fpersonal-login":1169},[4],{"title":5,"path":6,"stem":7,"children":8,"icon":10},"Introduction","\u002Fdocs","docs\u002F01.index",[9,11,16,21,26,31,36,41,46,51,56,61,66,88,93],{"title":5,"path":6,"stem":7,"icon":10},"ph:book-open-bold",{"title":12,"path":13,"stem":14,"icon":15},"Getting started","\u002Fdocs\u002Fgetting-started","docs\u002F02.getting-started","ph:rocket-launch-bold",{"title":17,"path":18,"stem":19,"icon":20},"Dashboard","\u002Fdocs\u002Fdashboard","docs\u002F03.dashboard","ph:gauge-bold",{"title":22,"path":23,"stem":24,"icon":25},"Shared Device","\u002Fdocs\u002Fshared-device","docs\u002F04.shared-device","ph:device-tablet-bold",{"title":27,"path":28,"stem":29,"icon":30},"Personal Login","\u002Fdocs\u002Fpersonal-login","docs\u002F05.personal-login","ph:device-mobile-bold",{"title":32,"path":33,"stem":34,"icon":35},"Managing approvals","\u002Fdocs\u002Fmanaging-approvals","docs\u002F06.managing-approvals","ph:check-circle-bold",{"title":37,"path":38,"stem":39,"icon":40},"Sharing a Location","\u002Fdocs\u002Fsharing-a-location","docs\u002F07.sharing-a-location","ph:share-network-bold",{"title":42,"path":43,"stem":44,"icon":45},"Reports","\u002Fdocs\u002Freports","docs\u002F08.reports","ph:chart-bar-bold",{"title":47,"path":48,"stem":49,"icon":50},"Shifts","\u002Fdocs\u002Fshifts","docs\u002F09.shifts","ph:calendar-check-bold",{"title":52,"path":53,"stem":54,"icon":55},"Holidays","\u002Fdocs\u002Fholidays","docs\u002F10.holidays","ph:calendar-star-bold",{"title":57,"path":58,"stem":59,"icon":60},"Leave Policies","\u002Fdocs\u002Fleave-policies","docs\u002F11.leave-policies","ph:umbrella-bold",{"title":62,"path":63,"stem":64,"icon":65},"Overtime","\u002Fdocs\u002Fovertime","docs\u002F12.overtime","ph:timer-bold",{"title":67,"path":68,"stem":69,"children":70,"icon":72},"Payroll","\u002Fdocs\u002Fpayroll","docs\u002F13.payroll\u002F1.index",[71,73,78,83],{"title":67,"path":68,"stem":69,"icon":72},"ph:hand-coins-bold",{"title":74,"path":75,"stem":76,"icon":77},"Payslip and export","\u002Fdocs\u002Fpayroll\u002Fpayslip","docs\u002F13.payroll\u002F2.payslip","ph:receipt-bold",{"title":79,"path":80,"stem":81,"icon":82},"Contributions","\u002Fdocs\u002Fpayroll\u002Fcontributions","docs\u002F13.payroll\u002F3.contributions","ph:bank-bold",{"title":84,"path":85,"stem":86,"icon":87},"Payroll settings","\u002Fdocs\u002Fpayroll\u002Fsettings","docs\u002F13.payroll\u002F4.settings","ph:sliders-horizontal-bold",{"title":89,"path":90,"stem":91,"icon":92},"FAQ","\u002Fdocs\u002Ffaq","docs\u002F14.faq","ph:question-bold",{"title":94,"path":95,"stem":96,"icon":97},"Changelog","\u002Fdocs\u002Fchangelog","docs\u002F15.changelog","ph:list-bullets-bold",{"id":99,"title":27,"body":100,"description":528,"extension":529,"faqs":530,"icon":30,"meta":531,"navigation":530,"ogImage":530,"path":28,"seo":532,"stem":29,"__hash__":533},"docs\u002Fdocs\u002F05.personal-login.md",{"type":101,"value":102,"toc":517},"minimark",[103,107,111,116,124,131,169,173,179,193,196,204,208,218,224,302,306,312,318,347,354,360,409,414,418,421,439,442,449,452,462,479,489,496,500,511],[104,105,27],"h1",{"id":106},"personal-login",[108,109,110],"p",{},"With personal login, an employee clocks in and out from their own phone. Each person gets their own email login. They see only their own shifts, hours and requests. A location can use personal login, a shared device, or both.",[112,113,115],"h2",{"id":114},"turn-on-phone-clock-in","Turn on phone clock-in",[108,117,118,119,123],{},"Open ",[120,121,122],"strong",{},"Location Settings → Personal login",".",[108,125,126],{},[127,128],"img",{"alt":129,"src":130},"Personal login for Downtown Coffee Shop. Arrows mark Personal login, an employee with phone clock-in, Change email, their switch, a switch in the Phone clock-in off list, and Remove all","\u002Fdocs\u002Fimages\u002Fpersonal-login-guide-location.png",[132,133,134,141,148,154,157,163],"ol",{},[135,136,137,140],"li",{},[120,138,139],{},"Personal login"," in the settings menu.",[135,142,143,144,147],{},"Everyone who can clock in from their phone. Here, Noel Salazar. An invite that nobody accepted yet shows ",[120,145,146],{},"Invited",", with a button to resend it.",[135,149,150,153],{},[120,151,152],{},"Change email."," A login that is already in use keeps its password.",[135,155,156],{},"Turn it off to stop phone clock-in for this person. They can still tap their PIN on the kiosk.",[135,158,159,162],{},[120,160,161],{},"Phone clock-in off"," lists everyone else. Turn a switch on to invite that person.",[135,164,165,168],{},[120,166,167],{},"Remove all"," takes away every personal login. It works only when the location also has a shared device.",[112,170,172],{"id":171},"send-the-invite","Send the invite",[108,174,175],{},[127,176],{"alt":177,"src":178},"The Invite Juan Dela Cruz dialog, with Email and Send invite marked","\u002Fdocs\u002Fimages\u002Fpersonal-login-guide-invite.png",[132,180,181,187],{},[135,182,183,186],{},[120,184,185],{},"Email."," The employee's own address.",[135,188,189,192],{},[120,190,191],{},"Send invite."," The employee gets an email. When they accept it, they can clock in from their phone.",[108,194,195],{},"If the employee already has a login, the switch turns on with no email.",[108,197,198,199,203],{},"The employee signs in at ",[200,201,202],"code",{},"\u002Fapp\u002Fclock",". Tell them to bookmark it or add it to their home screen.",[112,205,207],{"id":206},"one-employees-login","One employee's login",[108,209,210,211,214,215,123],{},"Open the employee from ",[120,212,213],{},"Employees",", then ",[120,216,217],{},"Login & access",[108,219,220],{},[127,221],{"alt":222,"src":223},"Ramon Aquino's Login & access tab. Arrows mark Login & access, the status, Personal device clock-in, Role, Email, and the remove button","\u002Fdocs\u002Fimages\u002Fpersonal-login-guide-employee.png",[132,225,226,232,249,262,283,299],{},[135,227,228,231],{},[120,229,230],{},"Login & access."," Managers and supervisors do not see this tab.",[135,233,234,235,238,239,242,243,246,247,123],{},"The login status: ",[120,236,237],{},"Invite pending",", ",[120,240,241],{},"Active"," or ",[120,244,245],{},"Disabled",". Here, ",[120,248,241],{},[135,250,251,254,255,258,259,123],{},[120,252,253],{},"Personal device clock-in."," For someone with no login yet, turning it on shows ",[120,256,257],{},"Email"," and ",[120,260,261],{},"Send invite",[135,263,264,267,268,238,271,242,274,277,278,123],{},[120,265,266],{},"Role."," ",[120,269,270],{},"Staff",[120,272,273],{},"Supervisor",[120,275,276],{},"Manager",". See ",[279,280,282],"a",{"href":281},"#supervisors-and-managers","Supervisors and managers",[135,284,285,287,288,291,292,258,295,298],{},[120,286,185],{}," Type a new address, then ",[120,289,290],{},"Change email",". While the invite is pending, ",[120,293,294],{},"Copy invite link",[120,296,297],{},"Resend invite"," show here.",[135,300,301],{},"Remove the login. The employee needs a new invite to clock in from their phone again.",[112,303,305],{"id":304},"what-the-employee-sees","What the employee sees",[108,307,308,309,123],{},"The employee lands on ",[120,310,311],{},"My Clock",[108,313,314],{},[127,315],{"alt":316,"src":317},"My Clock on Ramon Aquino's phone. Arrows mark Today's shift, Clock in, This week, and Your work zones","\u002Fdocs\u002Fimages\u002Fpersonal-login-guide-phone.png",[132,319,320,326,335,341],{},[135,321,322,325],{},[120,323,324],{},"Today's shift."," Here, 08:00 – 17:00.",[135,327,328,331,332,123],{},[120,329,330],{},"Clock in."," After they clock in, it reads ",[120,333,334],{},"Clock out",[135,336,337,340],{},[120,338,339],{},"This week"," shows their shifts for the next 7 days.",[135,342,343,346],{},[120,344,345],{},"Your work zones."," The places this employee can clock in from. It shows only where the location uses employee work zones.",[108,348,349,350,353],{},"Below that are ",[120,351,352],{},"Team time off"," and the next holiday. Then come their hours and requests.",[108,355,356],{},[127,357],{"alt":358,"src":359},"The Attendance and Requests tabs on Ramon Aquino's phone. Arrows mark Attendance, Requests, the filters, and New request","\u002Fdocs\u002Fimages\u002Fpersonal-login-guide-requests.png",[132,361,362,368,377,394],{},[135,363,364,367],{},[120,365,366],{},"Attendance."," Each day they worked, with the times and the hours.",[135,369,370,373,374,123],{},[120,371,372],{},"Requests."," What they filed and what they can still file. Here, ",[120,375,376],{},"5 to file · 4 waiting",[135,378,379,238,382,238,385,258,387,390,391,393],{},[120,380,381],{},"All",[120,383,384],{},"Corrections",[120,386,62],{},[120,388,389],{},"Leave"," filter the list. See ",[279,392,62],{"href":63}," for filing overtime.",[135,395,396,399,400,238,403,258,406,123],{},[120,397,398],{},"New request"," offers ",[120,401,402],{},"Add missing entry",[120,404,405],{},"Edit an entry",[120,407,408],{},"File leave",[108,410,411,412,123],{},"The employee can cancel a request while it waits. Each request goes to the employee's approver. See ",[279,413,32],{"href":33},[112,415,417],{"id":416},"where-they-can-clock-in","Where they can clock in",[108,419,420],{},"ClockTap accepts a clock-in from a phone if one of these is true:",[422,423,424,430,436],"ul",{},[135,425,426,427,123],{},"The phone is in one of the location's work zones. Set them in ",[120,428,429],{},"Location Settings → Work zones",[135,431,432,433,123],{},"The phone is on an allowed network. Set them in ",[120,434,435],{},"Location Settings → Allowed networks",[135,437,438],{},"The phone is in one of the employee's own work zones, where the location uses them.",[108,440,441],{},"If the location has none of these, staff can clock in from anywhere. If the location uses employee work zones and has no other rule, the employee must add a work zone before they can clock in.",[108,443,444,445,448],{},"If ",[120,446,447],{},"Punch photos"," is on, the phone takes a photo at each clock in and clock out.",[112,450,282],{"id":451},"supervisors-and-managers",[108,453,454,455,458,459,461],{},"The ",[120,456,457],{},"Role"," on ",[120,460,217],{}," gives a login more than clock-in.",[422,463,464,469,474],{},[135,465,466,468],{},[120,467,270],{}," — Clocks in and files their own requests. Nothing else.",[135,470,471,473],{},[120,472,273],{}," — Approves the team's leave and overtime requests from the Approvals inbox.",[135,475,476,478],{},[120,477,276],{}," — Everything a supervisor does, plus shifts, attendance and the employee list.",[108,480,481,482,485,486,488],{},"Pay rates, payroll and billing stay with you. A supervisor or manager gets an email invite, the same as staff. After they accept, a ",[120,483,484],{},"Locations"," picker shows under ",[120,487,457],{}," if you run more than one location. Their own location is always included.",[108,490,491,492,495],{},"A supervisor or manager clocks in from their phone only when ",[120,493,494],{},"Personal device clock-in"," is on. Otherwise they tap their PIN on the kiosk.",[112,497,499],{"id":498},"turn-it-off","Turn it off",[108,501,502,503,458,505,507,508,510],{},"Turn off ",[120,504,494],{},[120,506,217],{},", or their switch in ",[120,509,139],{},". They keep their login and can still tap their PIN on the kiosk. Turn it back on at any time.",[108,512,513,514,516],{},"To remove the login itself, use the remove button next to ",[120,515,257],{},". They need a new invite to come back.",{"title":518,"searchDepth":519,"depth":519,"links":520},"",2,[521,522,523,524,525,526,527],{"id":114,"depth":519,"text":115},{"id":171,"depth":519,"text":172},{"id":206,"depth":519,"text":207},{"id":304,"depth":519,"text":305},{"id":416,"depth":519,"text":417},{"id":451,"depth":519,"text":282},{"id":498,"depth":519,"text":499},"Let employees clock in from their own phone, and see what they get there.","md",null,{},{"title":27,"description":528},"DO_HVFz6B2Izluvtwev3eM2iguOR6R3jsYFsEx5VzO4",[535,540,545,550,555,560,565,568,572,577,582,587,592,597,602,607,612,615,619,624,629,634,639,644,647,651,656,661,667,672,677,682,687,692,694,697,701,705,709,713,717,721,725,728,732,737,742,747,752,756,759,763,768,773,778,782,786,791,796,801,806,809,813,818,823,828,833,838,843,846,850,855,860,865,870,875,878,882,887,892,897,902,907,912,915,919,924,929,934,937,941,946,951,956,961,966,969,972,977,982,986,989,993,998,1003,1008,1013,1016,1020,1025,1030,1035,1040,1045,1050,1053,1057,1062,1067,1072,1077,1082,1085,1089,1094,1099,1104,1109,1114,1119,1124,1129,1134,1139,1144,1149,1154,1159,1164],{"id":6,"title":536,"titles":537,"content":538,"level":539},"Help & Setup: Kiosk, Shifts & Timesheet Exports",[],"Guides to set up ClockTap, run attendance day to day, and pay your team. ClockTap is an attendance app that runs in a web browser. Staff clock in with a PIN on a shared tablet or phone, or on their own phone. You see the hours, approve overtime and leave, and turn approved hours into pay. There is no biometric device and nothing to install. New here? Start with Getting started.",1,{"id":541,"title":542,"titles":543,"content":544,"level":519},"\u002Fdocs#the-app-at-a-glance","The app at a glance",[536],"Every page is in the sidebar. The location you are working on. Pick another one here. See Dashboard.Approvals. Overtime, leave and attendance corrections that wait for you. Here, 22. See Managing approvals.Shifts. Templates, Recurring Shifts and the Team Planner. See Shifts.Attendance. Every clock-in and clock-out, and the export for a cut-off. See Reports.Payroll. In beta. Pay from approved hours, and a payslip for each employee. See Payroll.Employees. Add staff, reset a PIN, and give one person their own rules.Location Settings. Holidays, lateness, leave, pay rules, and how staff clock in at this location.",{"id":546,"title":547,"titles":548,"content":549,"level":519},"\u002Fdocs#set-up","Set up",[536],"Getting started: run the setup wizard and get your team clocking in.Shared Device: turn a shared tablet or phone into the time clock.Personal Login: let staff clock in on their own phone.Share a location: run a location with a business partner.",{"id":551,"title":552,"titles":553,"content":554,"level":519},"\u002Fdocs#day-to-day","Day to day",[536],"Dashboard: who is in, late, absent, or off today.Managing approvals: approve overtime, leave and corrections.Shifts: shift templates and weekly schedules.Holidays: each location's holiday calendar.Leave policies: leave types, balances and each employee's own rules.Overtime: how staff file overtime and when it counts.",{"id":556,"title":557,"titles":558,"content":559,"level":519},"\u002Fdocs#pay-the-team","Pay the team",[536],"Reports: export attendance for a cut-off.Payroll: turn approved hours into pay and finish the payslip.",{"id":561,"title":562,"titles":563,"content":564,"level":519},"\u002Fdocs#help","Help",[536],"FAQ: short answers to common questions.What's new: recent changes to ClockTap.",{"id":13,"title":12,"titles":566,"content":567,"level":539},[],"Run the setup wizard, then get your team clocking in.",{"id":569,"title":12,"titles":570,"content":571,"level":539},"\u002Fdocs\u002Fgetting-started#getting-started",[],"Sign up on the landing page. ClockTap puts you on the free Starter plan: one location and up to five employees, no credit card. The setup wizard opens the first time you sign in. The wizard has five steps: Mode, Location, Employees, Schedule and Complete. It saves your progress in this browser until you finish, so you can close the page and come back.",{"id":573,"title":574,"titles":575,"content":576,"level":519},"\u002Fdocs\u002Fgetting-started#pick-how-your-team-clocks-in","Pick how your team clocks in",[12],"The five steps. Tap a step you have already done to go back to it.Shared device. Staff tap their PIN on one shared device at the location. They need no email.Personal login. Each employee signs in on their own phone. Every employee needs an email address.Next. Pick what most of your team will use. You can turn on the other method later in Location Settings, and run both at once.",{"id":578,"title":579,"titles":580,"content":581,"level":519},"\u002Fdocs\u002Fgetting-started#name-the-location","Name the location",[12],"A location is where a group of employees reports for work: a shop, a branch, or a client site. Location name. It shows on the kiosk and in reports.Kiosk email. The shared device signs in with this email. Only a Shared device location asks for it. Use an email for the device, like kiosk@yourcompany.com, not the one you signed up with.Address. Optional. It does not change how clock-ins are tracked.Country. Sets the location's timezone and holiday calendar. A country with more than one timezone also shows Timezone. Clock-ins, shifts, leave and payroll are recorded in that timezone.Next.",{"id":583,"title":584,"titles":585,"content":586,"level":519},"\u002Fdocs\u002Fgetting-started#add-employees","Add employees",[12],"You can add up to 3 employees here. Add the rest later from Employees. First Name and Last Name.Employee Code. Optional. Here, EMP001.PIN. Leave it empty and ClockTap makes a 4-digit PIN when you finish. Generate makes one now. Only a Shared device location asks for PINs.Supervisor access. A supervisor approves the team's leave and overtime, and still clocks in like everyone else. Here, Maria Santos.Email. A supervisor needs one for their invite. With Personal login, every employee needs one. It cannot be the email you signed in with.Add Employee.Next. The bin icon beside a name removes that employee.",{"id":588,"title":589,"titles":590,"content":591,"level":519},"\u002Fdocs\u002Fgetting-started#set-the-weekly-schedule","Set the weekly schedule",[12],"A schedule lets ClockTap tell who is late and who worked overtime. Every day starts as a rest day. Use Juan's schedule for everyone. The first employee's week goes to the whole team.Quick assign. Pick a shift. Opening Shift (07:00–16:00) and Closing Shift (10:00–19:00) are ready to use.Apply Mon–Fri, Apply all or Apply weekends puts that shift on those days. Here, Monday to Friday.One day. Pick a shift, Rest Day, Open Hour (any time), or Create a new shift… for your own start and end times.Copy from... copies another employee's week.Manage shifts renames, retimes, adds or removes shifts.Skip leaves schedules for later, in Shifts. Next goes to the review.",{"id":593,"title":594,"titles":595,"content":596,"level":519},"\u002Fdocs\u002Fgetting-started#review-and-finish","Review and finish",[12],"Edit goes back to that step.The kiosk email that gets the invite.Each employee's week. Here, Juan works 5 of 7 days and Maria has all days off.Your draft stays in this browser until setup is done.Complete Setup creates the location, employees, shifts and schedules, and sends the invites. The finished screen lists each employee's PIN with a copy button. Copy the PINs before you leave. This is the only time ClockTap shows them. Later, Reset PIN on the employee's page gives them a new one. The old PIN cannot be shown again. Go to Dashboard closes the wizard.",{"id":598,"title":599,"titles":600,"content":601,"level":519},"\u002Fdocs\u002Fgetting-started#get-your-team-clocking-in","Get your team clocking in",[12],"Shared device. ClockTap emails an invite to the kiosk email. Open it on the kiosk device itself, not your own computer, and set a password. That device stays signed in to the location. Staff then tap their PIN to clock in and out. To resend or change the invite, open Location Settings → Shared device. See Shared Device. Personal login. Each employee gets an invite email. They set a password, sign in on their own phone, and clock in. See Personal Login. Supervisors get their own invite. Their access starts once they accept it.",{"id":603,"title":604,"titles":605,"content":606,"level":519},"\u002Fdocs\u002Fgetting-started#see-the-first-clock-ins","See the first clock-ins",[12],"Clock-ins show on the Dashboard as they happen. Attendance lists every record, and Reports covers export for a cut-off.",{"id":608,"title":609,"titles":610,"content":611,"level":519},"\u002Fdocs\u002Fgetting-started#next-steps","Next steps",[12],"Shared Device: install the kiosk on the shared device.Shifts: add shift templates and change schedules.Share a location: run a location with a business partner.FAQ: short answers to common setup questions.",{"id":18,"title":17,"titles":613,"content":614,"level":539},[],"See who is in, who is late or absent, and what waits for your approval today.",{"id":616,"title":17,"titles":617,"content":618,"level":539},"\u002Fdocs\u002Fdashboard#dashboard",[],"The dashboard is the first screen after you sign in. It shows today at one location, or at all your locations together.",{"id":620,"title":621,"titles":622,"content":623,"level":519},"\u002Fdocs\u002Fdashboard#todays-numbers","Today's numbers",[17],"Today's Attendance. Who clocked in today, out of everyone scheduled. Here, 0 of 7. Tap it to open Attendance with only the people who are in.Late & absent. Late and absent people as one number. Tap it to see their names.The same number split into absent and late. Tap one to see only that group.The grace period that decides who is late. Here, 15 minutes. Change opens Location Settings → Lateness.Review opens Approvals. The card counts manual entries, overtime and leave that wait for you. Here, 22. An employee is late when the shift has started, the grace period is over, and they have not clocked in. An employee who clocked in after the grace period is late too. An employee is absent when the shift is over and there is no clock-in.",{"id":625,"title":626,"titles":627,"content":628,"level":519},"\u002Fdocs\u002Fdashboard#employee-status","Employee status",[17],"This list shows everyone scheduled today, in three groups: Currently in, Not clocked in and Clocked out. A group with nobody in it does not show. The group. Here, Not clocked in, because nobody has clocked in yet.The employee and their shift. Tap the row to open their attendance.When the shift starts. Here, Due 07:00.The status. Currently in rows show the clock-in time and a bar with the time left in the shift. Clocked out rows show the clock-in and clock-out times and the hours worked. A row with no shift shows Add schedule, which opens Recurring Shifts for that employee. What each status means: On Time. Clocked in within the grace period.Late. Clocked in after the grace period, or not in yet and past it.Upcoming. The shift has not started yet.Absent. The shift is over and there is no clock-in.Early Out. Clocked out before the shift ended.Rest Day OT. Worked on a rest day. These hours count as overtime.Holiday. The location is closed for a holiday. Nobody needs to clock in.",{"id":630,"title":631,"titles":632,"content":633,"level":519},"\u002Fdocs\u002Fdashboard#trend-time-off-and-holidays","Trend, time off and holidays",[17],"Attendance trend. One bar a day for the last seven days. The last bar is today.Today. Who is on leave today. Here, Nobody is off today.Next 30 days. Leave that starts soon. Here, Liza R., Vacation Leave on Tue, Oct 6. Tap a name to open their leave requests.A holiday, with its date and type. The type decides the holiday pay. See Holidays.Next holiday shows when no holiday falls in the next 30 days. The card then shows the next one.Manage calendar opens the location's holiday settings. The holiday card shows only when the location tracks holidays. On a holiday, a Holiday today banner under the counters names it.",{"id":635,"title":636,"titles":637,"content":638,"level":519},"\u002Fdocs\u002Fdashboard#one-location-or-all","One location or all",[17],"The location you are looking at. Tap it to switch.All Locations adds up every location. It shows only when you have more than one.The location in use has a check mark. The menu at the top of the sidebar does the same, on every screen. A change in one place changes the other. This browser remembers your choice.",{"id":640,"title":641,"titles":642,"content":643,"level":519},"\u002Fdocs\u002Fdashboard#before-the-first-clock-in","Before the first clock-in",[17],"Until a location has its first clock-in, the dashboard shows a setup list in place of the numbers. How many steps are done. Here, 0 of 3 done.The steps. Tap one to do it. A personal-login location with invited staff also has Get your team signed in.Fine-tune — optional. Settings that are fine to leave as they are. Tap one to change it. A kiosk location also shows a card for the kiosk above the list. See Shared Device. After the first clock-in, the list goes away and the normal dashboard shows.",{"id":23,"title":22,"titles":645,"content":646,"level":539},[],"Set up a shared device where your team clocks in and out with a PIN.",{"id":648,"title":22,"titles":649,"content":650,"level":539},"\u002Fdocs\u002Fshared-device#shared-device",[],"The kiosk is one shared device at your location: a tablet on the wall, a phone on the counter, or a computer with a browser. Employees tap their name, type their PIN, and clock in or out. There is nothing to install.",{"id":652,"title":653,"titles":654,"content":655,"level":519},"\u002Fdocs\u002Fshared-device#set-up-the-kiosk","Set up the kiosk",[22],"Until the kiosk signs in, the dashboard shows Set up your kiosk with a QR code. Scan it with the device you will leave at the counter. That device signs in as your kiosk, with nothing to type. Do not scan the code on your own computer. It signs you out of admin there.Copy kiosk link does the same for a device that cannot scan. Open the link on that device.The invite email works too. Open it on the kiosk device and set a password. When the kiosk is in, the card reads Your kiosk is ready. See Dashboard. To open the kiosk full screen from the home screen, use the browser's Install app or Add to Home Screen.",{"id":657,"title":658,"titles":659,"content":660,"level":519},"\u002Fdocs\u002Fshared-device#kiosk-settings","Kiosk settings",[22],"Open Location Settings → Shared device. Shared device.Kiosk login email. The address the kiosk signs in with. The kiosk has its own password.Change email address. Tick Sign out all kiosk devices to sign out every device that uses the old address. The password stays the same.Kiosk devices. Only devices you pair can use the kiosk. See below.Punch photos. A photo at every clock-in and clock-out. See below.",{"id":662,"title":663,"titles":664,"content":665,"level":666},"\u002Fdocs\u002Fshared-device#pair-a-device","Pair a device",[22,658],"Turn on Kiosk devices, then tap Generate code. On the kiosk, type the 6-digit code under Pairing code and tap Pair device. The device stays paired until you Revoke it from the device list. Trust under Trust currently active kiosks saves a trip. Kiosks already in use pair themselves the next time they connect, within 24 hours.",3,{"id":668,"title":669,"titles":670,"content":671,"level":519},"\u002Fdocs\u002Fshared-device#clock-in-or-out","Clock in or out",[22],"The kiosk opens on Select staff. The employee taps their name, and the PIN pad opens. One box per digit. The PIN has 4 digits. The fourth digit checks it, with no button to tap.Tap the numbers, or type them on a keyboard.Clear removes every digit.Removes the last digit.Cancel goes back to the names. You set each employee's PIN in Employees. After too many wrong PINs, the pad locks for a few minutes.",{"id":673,"title":674,"titles":675,"content":676,"level":519},"\u002Fdocs\u002Fshared-device#the-employees-screen","The employee's screen",[22],"A correct PIN opens the employee's own screen. Back to the names.The date and time at the location.Attendance lists the last days worked, with the hours. Requests is below.Today's shift. Here, 13:00 – 22:00.Clock in. When the employee is in, it reads Clock out.This week shows their shifts for the next 7 days.Team time off. Who is on leave. Here, Liza Ramos on Tue, Oct 6. Next holiday is below it. After a clock-in or clock-out, the kiosk goes back to the names in 10 seconds. With no tap for 20 seconds, it asks Are you still there? and goes back 10 seconds later. Stay keeps the screen open.",{"id":678,"title":679,"titles":680,"content":681,"level":519},"\u002Fdocs\u002Fshared-device#requests","Requests",[22],"Requests.What is left. Here, 2 to file · 5 waiting: two overtime shifts not filed, and five requests waiting for an approver.All, Corrections, Overtime and Leave filter the list.New request.Add missing entry, Edit an entry, or File leave. Requests go to Approvals. For overtime, see Overtime.",{"id":683,"title":684,"titles":685,"content":686,"level":519},"\u002Fdocs\u002Fshared-device#clocking-out-early","Clocking out early",[22],"If an employee taps Clock out before their shift ends, the kiosk asks Clock out early? It shows when the shift ends and the time now. If the day counts as undertime, it also shows how short the day is. Nothing is saved until the employee answers. Go back closes the question. The employee is still clocked in.Clock out anyway clocks them out. The question shows only on a scheduled day. A rest day or a shift with no end time has nothing to compare against.",{"id":688,"title":689,"titles":690,"content":691,"level":519},"\u002Fdocs\u002Fshared-device#photo-at-every-punch","Photo at every punch",[22],"ClockTap can take a photo at every clock-in and clock-out. The photo shows beside that day's entry on the attendance page. Tap it to see it full size. Open Location Settings → Punch photos and turn it on. Photos are a Pro feature. The setting covers the kiosk and staff who use personal login. With it on, the button reads Clock in with photo. Read these before you turn it on: An employee who blocks the camera cannot clock in. The photo is part of the punch. If the browser blocks the camera, the kiosk shows how to turn it back on. Tell your team first.ClockTap does not match faces. The photo is for you to look at.Photos are deleted after 90 days. This still happens if you turn the setting off later. Attendance records do not change. A browser allows the camera only on a secure (https) address. A kiosk opened on a plain http address cannot take photos.",{"id":28,"title":27,"titles":693,"content":528,"level":539},[],{"id":695,"title":27,"titles":696,"content":110,"level":539},"\u002Fdocs\u002Fpersonal-login#personal-login",[],{"id":698,"title":115,"titles":699,"content":700,"level":519},"\u002Fdocs\u002Fpersonal-login#turn-on-phone-clock-in",[27],"Open Location Settings → Personal login. Personal login in the settings menu.Everyone who can clock in from their phone. Here, Noel Salazar. An invite that nobody accepted yet shows Invited, with a button to resend it.Change email. A login that is already in use keeps its password.Turn it off to stop phone clock-in for this person. They can still tap their PIN on the kiosk.Phone clock-in off lists everyone else. Turn a switch on to invite that person.Remove all takes away every personal login. It works only when the location also has a shared device.",{"id":702,"title":172,"titles":703,"content":704,"level":519},"\u002Fdocs\u002Fpersonal-login#send-the-invite",[27],"Email. The employee's own address.Send invite. The employee gets an email. When they accept it, they can clock in from their phone. If the employee already has a login, the switch turns on with no email. The employee signs in at \u002Fapp\u002Fclock. Tell them to bookmark it or add it to their home screen.",{"id":706,"title":207,"titles":707,"content":708,"level":519},"\u002Fdocs\u002Fpersonal-login#one-employees-login",[27],"Open the employee from Employees, then Login & access. Login & access. Managers and supervisors do not see this tab.The login status: Invite pending, Active or Disabled. Here, Active.Personal device clock-in. For someone with no login yet, turning it on shows Email and Send invite.Role. Staff, Supervisor or Manager. See Supervisors and managers.Email. Type a new address, then Change email. While the invite is pending, Copy invite link and Resend invite show here.Remove the login. The employee needs a new invite to clock in from their phone again.",{"id":710,"title":305,"titles":711,"content":712,"level":519},"\u002Fdocs\u002Fpersonal-login#what-the-employee-sees",[27],"The employee lands on My Clock. Today's shift. Here, 08:00 – 17:00.Clock in. After they clock in, it reads Clock out.This week shows their shifts for the next 7 days.Your work zones. The places this employee can clock in from. It shows only where the location uses employee work zones. Below that are Team time off and the next holiday. Then come their hours and requests. Attendance. Each day they worked, with the times and the hours.Requests. What they filed and what they can still file. Here, 5 to file · 4 waiting.All, Corrections, Overtime and Leave filter the list. See Overtime for filing overtime.New request offers Add missing entry, Edit an entry and File leave. The employee can cancel a request while it waits. Each request goes to the employee's approver. See Managing approvals.",{"id":714,"title":417,"titles":715,"content":716,"level":519},"\u002Fdocs\u002Fpersonal-login#where-they-can-clock-in",[27],"ClockTap accepts a clock-in from a phone if one of these is true: The phone is in one of the location's work zones. Set them in Location Settings → Work zones.The phone is on an allowed network. Set them in Location Settings → Allowed networks.The phone is in one of the employee's own work zones, where the location uses them. If the location has none of these, staff can clock in from anywhere. If the location uses employee work zones and has no other rule, the employee must add a work zone before they can clock in. If Punch photos is on, the phone takes a photo at each clock in and clock out.",{"id":718,"title":282,"titles":719,"content":720,"level":519},"\u002Fdocs\u002Fpersonal-login#supervisors-and-managers",[27],"The Role on Login & access gives a login more than clock-in. Staff — Clocks in and files their own requests. Nothing else.Supervisor — Approves the team's leave and overtime requests from the Approvals inbox.Manager — Everything a supervisor does, plus shifts, attendance and the employee list. Pay rates, payroll and billing stay with you. A supervisor or manager gets an email invite, the same as staff. After they accept, a Locations picker shows under Role if you run more than one location. Their own location is always included. A supervisor or manager clocks in from their phone only when Personal device clock-in is on. Otherwise they tap their PIN on the kiosk.",{"id":722,"title":499,"titles":723,"content":724,"level":519},"\u002Fdocs\u002Fpersonal-login#turn-it-off",[27],"Turn off Personal device clock-in on Login & access, or their switch in Personal login. They keep their login and can still tap their PIN on the kiosk. Turn it back on at any time. To remove the login itself, use the remove button next to Email. They need a new invite to come back.",{"id":33,"title":32,"titles":726,"content":727,"level":539},[],"Approve or reject manual entries, corrections, overtime and leave in one inbox.",{"id":729,"title":32,"titles":730,"content":731,"level":539},"\u002Fdocs\u002Fmanaging-approvals#managing-approvals",[],"Employees file requests from the kiosk or their own phone. Each one waits in Approvals until someone approves or rejects it. Owners, managers and supervisors can open it.",{"id":733,"title":734,"titles":735,"content":736,"level":519},"\u002Fdocs\u002Fmanaging-approvals#the-inbox","The inbox",[32],"Open Approvals. The tabs sort requests by kind: All, Manual, Corrections, Overtime and Leaves. The number is what still waits. Owners also get Work zones where the location uses employee work zones.Status. Pending by default. Pick Approved, Rejected or All requests to look back at past decisions.Who filed, what kind, the date, and their reason. Here, Liza Ramos asks for the second half of Sep 23 off.Reject opens a dialog. See below.Approve decides it at once. There is no second step.A Correction shows the times on record, Now, above the times the employee asks for, Requested. A Manual entry is a day with no clock-in at all, so it shows only Requested. What approving does: Manual entry and Correction. The attendance record takes the requested times.Overtime. The hours count as paid overtime. ClockTap counts them again against the clock times and the overtime rules. If the clock times cover less than was filed, the smaller number is approved and a message says so.Leave. The days come off the employee's balance and show on the timesheet.",{"id":738,"title":739,"titles":740,"content":741,"level":519},"\u002Fdocs\u002Fmanaging-approvals#reject-a-request","Reject a request",[32],"Reason. The employee sees it. The request cannot be rejected without one.Reject. The request closes. The attendance record does not change.",{"id":743,"title":744,"titles":745,"content":746,"level":519},"\u002Fdocs\u002Fmanaging-approvals#take-back-an-approved-leave","Take back an approved leave",[32],"A leave you approved can still be undone. Other approved requests cannot. Leaves.Status set to Approved.Take back approval asks for a reason, the same as Reject. The days go back to the employee's balance and come off the timesheet.",{"id":748,"title":749,"titles":750,"content":751,"level":519},"\u002Fdocs\u002Fmanaging-approvals#who-gets-each-request","Who gets each request",[32],"Each employee has one approver. Open the employee from Employees. The approver is on Profile. Approver. Here, Maria Santos. Only this person gets an email about the employee's requests. Owners and managers can approve them too. A new employee starts with one approver: Staff go to the location's only supervisor. With no supervisor, or more than one, they go to the location's only manager. If neither fits, they go to you.A supervisor goes to the location's only manager. Otherwise, to you.A manager goes to you. A supervisor sees only the requests of the people who report to them. Nobody approves their own request. Adding a supervisor later moves nobody. To move an employee, change Approver on their profile. If an approver is deactivated or loses their role, their people follow the same order until you pick someone new.",{"id":753,"title":305,"titles":754,"content":755,"level":519},"\u002Fdocs\u002Fmanaging-approvals#what-the-employee-sees",[32],"The employee sees each request's status on the kiosk and on My Clock. If they have an email login, they also get an email when you decide.",{"id":38,"title":37,"titles":757,"content":758,"level":539},[],"Add a co-owner to run a location with you, or give an employee a bigger role.",{"id":760,"title":37,"titles":761,"content":762,"level":539},"\u002Fdocs\u002Fsharing-a-location#sharing-a-location",[],"A co-owner runs a location with you and has the same access you have. A supervisor or a manager is one of your employees with a bigger role. Each person reaches only the locations you give them.",{"id":764,"title":765,"titles":766,"content":767,"level":519},"\u002Fdocs\u002Fsharing-a-location#add-a-co-owner","Add a co-owner",[37],"Open Location Settings → Co-owners. Only the location's owner sees this section. Type their email and click Add. If they already have a ClockTap owner account, they get access right away. If not, ClockTap emails them an invite.Each co-owner is listed by email. An invite that is not accepted yet says Invite sent. Copy invite link beside it gives you the link to send yourself, if the email does not arrive.Remove the co-owner. Their access ends right away. On an invite, this cancels it. The invite link works for 14 days. They must sign in with the email you typed. Locations has the same list. Click the share button on the location's card. Only an owner account can be a co-owner. To give an employee more access, give them a role.",{"id":769,"title":770,"titles":771,"content":772,"level":519},"\u002Fdocs\u002Fsharing-a-location#what-a-co-owner-can-do","What a co-owner can do",[37],"A co-owner has the same access as you at that location: employees, shifts, attendance, approvals, payroll and settings. The location stays on your plan, so they pay nothing. Two things stay with you: the Co-owners list and Delete location. Sharing is per location. A co-owner of one location does not see your others. Share each one they help run.",{"id":774,"title":775,"titles":776,"content":777,"level":519},"\u002Fdocs\u002Fsharing-a-location#give-an-employee-a-role","Give an employee a role",[37],"Open the employee from Employees, then Login & access. Login & access. Only owners see this tab.Personal device clock-in. Lets them clock in from their own phone. It does not depend on the role.Role. Pick one. Here, Manager.Locations. Where this login works. Their own location is always included. Here, Downtown Coffee Shop and Kabalikat Manpower Solutions. It shows for a supervisor or manager when you have more than one location. The three roles: Staff clocks in and files their own requests. Nothing else.Supervisor approves leave and overtime requests from Approvals.Manager does what a supervisor does, plus shifts, attendance and the employee list. Pay rates, payroll and billing stay with you. A manager sees no pay. A role needs an email login. If the employee has none, ClockTap emails an invite. The role starts when they accept it. A supervisor sees only the requests of the employees they approve. Set that in the employee's Profile → Approver. You and your managers can approve anyone at the location. To take a role away, pick Staff. ClockTap asks you to confirm.",{"id":43,"title":779,"titles":780,"content":781,"level":539},"Reports and exports",[],"Check who came in, fix a wrong row, and export the hours.",{"id":783,"title":779,"titles":784,"content":785,"level":539},"\u002Fdocs\u002Freports#reports-and-exports",[],"Attendance lists every shift in the dates you pick: who came in, when, and how the shift counted. Export turns the same records into a file for your accountant or payroll tool.",{"id":787,"title":788,"titles":789,"content":790,"level":519},"\u002Fdocs\u002Freports#the-attendance-list","The attendance list",[779],"Open Attendance. Date Range. It opens on the last 30 days.Employee. One person, or everyone.Search by name.Export. See Export.Present, Late, Absent and Overtime count the rows. Click one to show only those rows. Click it again to show all.Shift Status says how the shift counted: On Time, Late, Early Out, Absent, Rest Day OT, a holiday, or a leave.The row's menu. See below. Pick All Locations in the sidebar to see every location at once. A Location column is added. Managers can open Attendance too. See Sharing a Location.",{"id":792,"title":793,"titles":794,"content":795,"level":519},"\u002Fdocs\u002Freports#fix-a-row","Fix a row",[779],"The amber mark means this overtime is not approved yet. It is not paid.Review overtime opens the request so you can approve it. It shows only on rows with overtime that is not approved.Change shift sets the shift the employee actually worked that day. The status and overtime are counted again. When the hours look far off, the same button sits next to the menu.Edit attendance changes the clock-in and clock-out. On an absent row, it reads Add attendance.Delete attendance removes the row. You type the name and date to confirm.",{"id":797,"title":798,"titles":799,"content":800,"level":519},"\u002Fdocs\u002Freports#export","Export",[779],"Click Export and pick a format. The file uses the dates, the employee, and the count you picked, for the location in the sidebar. The search box does not change it. Standard Excel — one sheet per employee, day by day, with pay totals.Payslip Spreadsheet — one payslip per employee. Deductions are blank for you to fill.Accountant Spreadsheet (PH) — one row per employee, grouped the way a Philippine bookkeeper expects.Generic CSV — one row per employee per day, with every field.QuickBooks Time CSV — for a QuickBooks timesheet import. Regular and overtime hours are on separate lines.Sprout-compatible CSV — for a Sprout import. Each employee needs an employee code. Check the columns against your Sprout template first. The Payroll page has the same menu. See Payslip and export. A manager's file has the hours and no pay.",{"id":802,"title":803,"titles":804,"content":805,"level":519},"\u002Fdocs\u002Freports#the-standard-excel-file","The Standard Excel file",[779],"Each sheet covers the dates you picked, up to today. It has a row for every clocked shift and every scheduled day. Holiday rows are yellow. Leave rows are violet. Rest days are blue. Absent days are red. Columns that need a word: Approved Hours — the hours that count for pay, after late, undertime, approved leave and approved overtime.Day Type — Ordinary, Rest Day, a holiday type, or a mix such as Regular Holiday + Rest Day.Late (hrs) — late arrival plus undertime.Overtime Status — approved, pending, or rejected. Only approved overtime is paid.Night (hrs) and Night OT (hrs) — hours inside the night window. Set it in Location Settings → Payroll → Night pay. Under the rows come Total Working Hours, Total Statutory OT, Total Paid Leave when there is any, then Pay Rate and Total Gross Pay. Pay Categories groups the hours by day type. Pay Breakdown shows each pay line as hours × multiplier × rate. If you need another format, tell us. See How do I contact support?.",{"id":48,"title":47,"titles":807,"content":808,"level":539},[],"Set up shift templates, give each employee a weekly schedule, and plan the team's week.",{"id":810,"title":47,"titles":811,"content":812,"level":539},"\u002Fdocs\u002Fshifts#shifts",[],"A shift template is a set of shift times you reuse. A recurring shift gives one to an employee on set days of the week. ClockTap checks each clock-in against that schedule to find late arrivals, count overtime and work out pay. Set up templates first, then give each employee their week.",{"id":814,"title":815,"titles":816,"content":817,"level":519},"\u002Fdocs\u002Fshifts#shift-templates","Shift templates",[47],"Open Shifts → Templates. New Template adds a shift.The name, the days of the week it is used, and how many people have it. Here, 3 people.Used in September. Who is on this shift this month, and how many shifts that makes. Here, 30.Schedule. The start and end time, the length, and the paid hours. Here, 9h span · 8h paid.Edit, or delete. You cannot delete a template while anyone has it as a recurring shift.",{"id":819,"title":820,"titles":821,"content":822,"level":519},"\u002Fdocs\u002Fshifts#a-shift-template","A shift template",[47],"Name. Here, Mid Shift.Schedule type. Fixed means a set start and end time. Flexible means staff clock in any time between Earliest clock-in and Latest clock-in, then work the Target hours.Start Time and End Time. A shift that ends before it starts runs overnight.Advanced settings. Unpaid Break (minutes) is taken off the paid hours. A new template starts at 60. Set it to 0 for no break. Break starts at sets when the break begins.Shift hours. Here, a 9h span with a 1h break gives 8h paid.Save. A new template says Create. Saving a change applies to every day this shift is scheduled, past pay periods included. If a shift's times change from a certain date, create a new template and assign it from that date.",{"id":824,"title":825,"titles":826,"content":827,"level":519},"\u002Fdocs\u002Fshifts#recurring-shifts","Recurring shifts",[47],"Open Shifts → Recurring Shifts. Employees. Pick one to see their month. A warning icon marks anyone with no schedule.The month. Use the arrows or Today to move.A day. Tap it to edit the weekly schedule from that day. Here, September 16 also has a holiday.Shifts. Hover or tap a row to highlight every day with that shift. Tap it again to clear.Day marks. Approved leave and holidays show inside the day.Watch tutorial plays the video below.",{"id":829,"title":830,"titles":831,"content":832,"level":519},"\u002Fdocs\u002Fshifts#edit-a-weekly-schedule","Edit a weekly schedule",[47],"Employee.The new pattern starts on the day you tapped. Here, First week starts Fri, Sep 11.+ New template adds a shift time without leaving the dialog.Quick assign. Pick a shift, then Apply Mon–Fri, Apply all or Apply weekends.One day. Pick a shift template, Rest day, or Open. Open means no fixed shift.Save week. The pattern repeats every week from its start date. Days before it keep the old pattern. To change a schedule later, tap the first day of the change and save a new week. When some employees have no schedule, the page shows a warning with Assign shifts. That opens the same dialog with an Effective from date to pick.",{"id":834,"title":835,"titles":836,"content":837,"level":519},"\u002Fdocs\u002Fshifts#team-planner","Team Planner",[47],"The Team Planner shows the whole team's week on one grid. Open Shifts → Team Planner. Employees. Each person's hours this week, and a mark for each day. Drag a name onto a day to give them a shift.Shifts. The colour of each template.Download schedule opens the week in a new tab, ready to print or save.The week. Use the arrows or Today to move.No shift. Rest days, open hours and approved leave. Drop a name or a block here to make that day a rest day.A shift block. It shows everyone on that shift. Click it to change the day. Drag it to another day to move the whole crew. Drop a name on the grid, or click a block, and ClockTap asks what to change. Who is this for? Untick anyone who should keep their shift.Which shift are they on? The tick marks the current one. Picking a shift saves at once.Rest day, or Open hour for a day with no fixed shift. An open hour day can still be clocked in on.New shift adds a template for this day.The change applies from this date onward, every week on the same weekday. Each change saves a recurring shift, the same as Edit weekly schedule. Past weeks keep the old plan. The message after a change has Undo. On a phone or a narrow window, the week shows as a list. Tap a shift to change who is on it. Tap Add staff to put someone on a day.",{"id":839,"title":840,"titles":841,"content":842,"level":519},"\u002Fdocs\u002Fshifts#leave-on-the-schedule","Leave on the schedule",[47],"Approved leave shows on the Team Planner and on the Recurring Shifts calendar. The leave row. It shows the employee, an icon for the leave type, and its name. Here, Bea Villanueva's Vacation Leave.When the employee on leave also has a shift, their card moves apart with a warning triangle.Staff who are not on leave show as normal. On the Recurring Shifts calendar, the leave row turns the same warning colour.",{"id":53,"title":52,"titles":844,"content":845,"level":539},[],"Load a country's national holidays for a location and add your own.",{"id":847,"title":52,"titles":848,"content":849,"level":539},"\u002Fdocs\u002Fholidays#holidays",[],"Each location has its own holiday calendar. ClockTap loads a country's national holidays, and you add your own, such as a town fiesta or a store anniversary. Payroll uses the calendar to pay holiday work at its own rate. A closure at one location does not change any other location.",{"id":851,"title":852,"titles":853,"content":854,"level":519},"\u002Fdocs\u002Fholidays#the-holiday-calendar","The holiday calendar",[52],"Open Location Settings → Holidays. Holidays in the settings menu.Turn holidays on for this location. It saves at once. Leave it off if this location pays holiday work at the usual rate. Turning it off keeps your calendar for later.Country calendar. National holidays load from this country. Here, Philippines. A change saves at once.Year. The arrows change which year the list shows.Add Holiday adds a holiday for this location only.The colour key. Country, Custom, Edited and Hidden holidays each have their own colour.Edit or Hide a holiday. A new location starts with holidays off. Holidays are a Pro feature. On Starter you can see the calendar, but not change it. For the Philippines, the list follows that year's Presidential Proclamations, the same list as our Philippine holiday calendar. Days that do not change pay, such as Lantern Festival and Iglesia ni Cristo Day, are left out.",{"id":856,"title":857,"titles":858,"content":859,"level":519},"\u002Fdocs\u002Fholidays#country-and-custom-holidays","Country and custom holidays",[52],"A grey date is a country holiday. Here, Independence Day.The holiday type. See Holiday types.Edit changes it for this location only. Hide takes it off this location's calendar, for a day you stay open.A green date is a custom holiday you added. Here, City foundation day.Edit or Delete. A hidden holiday shows crossed out, with Unhide. An edited country holiday has Undo, which brings back the country's version.",{"id":861,"title":862,"titles":863,"content":864,"level":519},"\u002Fdocs\u002Fholidays#add-a-holiday","Add a holiday",[52],"Date.Holiday name. Here, Downtown Coffee Shop Anniversary.Holiday type. It starts at Special Non-Working Holiday.Add Holiday. It shows on the list right away.",{"id":866,"title":867,"titles":868,"content":869,"level":519},"\u002Fdocs\u002Fholidays#edit-a-country-holiday","Edit a country holiday",[52],"Click Edit on a country holiday to rename it, move its date, or change its type at this location. The note names the country holiday you are changing.Date, Holiday name and Holiday type.Save Changes. The holiday shows as Edited.",{"id":871,"title":872,"titles":873,"content":874,"level":519},"\u002Fdocs\u002Fholidays#holiday-types","Holiday types",[52],"The type sets how payroll pays work on that day: Regular Holiday. The highest rate. Work on the day pays 200%.Special Non-Working Holiday. Work on the day pays 130%.Special Working Holiday. A normal working day, with no extra pay. Rest days and overtime on a holiday add to these rates. To skip the regular-holiday rate at a location, turn off Pay the regular-holiday premium in Payroll settings.",{"id":58,"title":57,"titles":876,"content":877,"level":539},[],"Set the leave types a location offers, give one employee their own days, and correct a balance.",{"id":879,"title":57,"titles":880,"content":881,"level":539},"\u002Fdocs\u002Fleave-policies#leave-policies",[],"A leave policy sets the kinds of leave your team can file, how many days they get, and what happens to unused days when the leave year ends. Each location has its own. Rules apply in this order: the location policy, then an employee's own rules, then any one-time adjustment to a balance.",{"id":883,"title":884,"titles":885,"content":886,"level":519},"\u002Fdocs\u002Fleave-policies#the-location-policy","The location policy",[57],"Open Location Settings → Leave Policy. Turn leave on for this location. While it is off, ClockTap keeps no balances.Exceptions lists the employees who have their own rules. Here, 7. Open one to change their rules.The leave year starts on. On this day, unused days are settled and balances start over.Days start building on. The day the leave year starts, or each employee's own hire date.Add type adds a kind of leave, such as service incentive leave. A location can have up to 12.Edit, or turn the type off.Save Changes. A new location starts with Vacation Leave, Sick Leave and Leave Without Pay.",{"id":888,"title":889,"titles":890,"content":891,"level":519},"\u002Fdocs\u002Fleave-policies#a-leave-type","A leave type",[57],"Paid. Approved days count as worked hours on the payroll export.Track a balance. Turn it off, and employees can file this leave without a limit. Leave Without Pay starts off.Earned over the year builds up month by month. Given upfront is there in full on the first day. You can use both.What an employee has at the end of each month. Here, 1.25 days a month, 15 a year.When the leave year resets. Unused days are lost, carry over, or carry over up to a limit.Most days that can carry over. Here, 5. Days above it are lost.Save.",{"id":893,"title":894,"titles":895,"content":896,"level":519},"\u002Fdocs\u002Fleave-policies#one-employees-own-rules","One employee's own rules",[57],"Some employees get different days, for example after long service. Open the employee from Employees, then Leave. Policy.Leave rules. Same as this location, or Custom for this employee.Reset schedule. The location's date, or a date you choose.Turn a type on to give it its own rules. Off, it follows the location.The days this employee gets. Here, 11 vacation days upfront.What happens to their unused days at the reset.Save Changes. Switch back to Same as this location to remove their own rules.",{"id":898,"title":899,"titles":900,"content":901,"level":519},"\u002Fdocs\u002Fleave-policies#balances","Balances",[57],"Balances.Days the employee can still use. Here, 9. Reserved is held for leave already filed.Balance history lists every change: days given upfront, monthly days, carryover, adjustments, and requests.Adjust leave balance. See below.File leave on the employee's behalf. You cannot type a balance. It is the total of its history, so every number has a reason.",{"id":903,"title":904,"titles":905,"content":906,"level":519},"\u002Fdocs\u002Fleave-policies#adjust-a-balance","Adjust a balance",[57],"An adjustment corrects one balance. It does not change the policy or past requests. Leave Type. Only the types that track a balance.Amount. A positive number adds days. A negative number takes them away.Notes. The reason shows in the history.Apply Adjustment. The balance updates right away.",{"id":908,"title":909,"titles":910,"content":911,"level":519},"\u002Fdocs\u002Fleave-policies#filing-leave","Filing leave",[57],"Employees file from the shared device or their own phone. Filing holds the days. A rejected or cancelled request gives them back. See Managing Approvals. Set up the policy before your team files leave, so balances are right from the first day.",{"id":63,"title":62,"titles":913,"content":914,"level":539},[],"How an employee files overtime, and how you set when overtime counts.",{"id":916,"title":62,"titles":917,"content":918,"level":539},"\u002Fdocs\u002Fovertime#overtime",[],"ClockTap marks overtime when an employee works past the end of their shift. That time is paid after the employee files it and an approver approves it. Approved overtime is what goes on the payroll export. The payroll computation names overtime that was worked and not filed, and overtime that is filed and still waiting. Those hours stay out of gross pay. See Payroll.",{"id":920,"title":921,"titles":922,"content":923,"level":519},"\u002Fdocs\u002Fovertime#filing-overtime","Filing overtime",[62],"An employee files from My Clock on their phone, or from the kiosk clock screen. Open Requests, then Overtime. Requests.Overtime shows only overtime rows. The line above the filters counts what is left. Here, 5 to file · 4 waiting.Not filed means this shift has not been sent. File overtime opens the form.On a phone, a filed request names the approver it is waiting for. Here, Waiting for Noel. On the kiosk, the same request says Pending. It is not paid yet. There are two times to file. After clock-out. If the overtime reaches the location's minimum, the title is Overtime Detected. The employee sets the hours, writes a reason, and taps File Overtime. Skip leaves the shift on this list, still Not filed. Later. Each Not filed row has File overtime. The form is the same. Cancel closes it without sending. Overtime to file. Drag the slider. It moves in the location's block size. Here, 30-minute steps, from 30 minutes up to the 8 hours ClockTap counted.Reason for overtime. The request needs a reason.File Overtime sends the request to Approvals. You can add a photo or a PDF. The request sends if you leave that empty. On a phone, the form names the approver. Here, Noel Salazar. Work on a rest day uses the same form. The row title is Rest day overtime.",{"id":925,"title":926,"titles":927,"content":928,"level":519},"\u002Fdocs\u002Fovertime#overtime-rules","Overtime rules",[62],"Each location has its own rules. Open Location Settings → Payroll, or Payroll settings on the Payroll page. The rule as it stands. Here, overtime is counted in blocks of 30 minutes, after 30 minutes.Change opens that rule. Count overtime. When this is off, time past the end of a shift is not overtime at this location. There is nothing to file, approve, or pay.Minimum Overtime Minutes. ClockTap records overtime when it reaches this many minutes. Set it to 0 to record all overtime.Overtime Increment. ClockTap counts overtime in whole blocks of this many minutes. Minutes that do not fill a block are dropped. With a 60-minute increment, 1h 50m counts as 1h. Set it to 0 to count every minute.How overtime is counted. The bars use the two numbers above. Green is counted. Grey is dropped.Done saves this rule. A new location starts with both numbers at 30. A few minutes after closing stay off the approvals list. Set both to 0 to pay every minute.",{"id":930,"title":931,"titles":932,"content":933,"level":519},"\u002Fdocs\u002Fovertime#grace-period","Grace period",[62],"Open Location Settings → Lateness. Lateness in the settings menu.Grace Period. This is the number of minutes after a shift starts before ClockTap marks the employee late. A new location starts at 15 minutes.",{"id":68,"title":67,"titles":935,"content":936,"level":539},[],"Work out pay from approved hours and each employee's rate, finish the payslip, and set the pay period, rates and premium rules.",{"id":938,"title":67,"titles":939,"content":940,"level":539},"\u002Fdocs\u002Fpayroll#payroll",[],"ClockTap turns approved hours into pay at each person's rate. It fills in SSS, PhilHealth and Pag-IBIG on a payslip that you finish. You still file and pay the government yourself. Payroll is in beta. Open it from Payroll in the sidebar.",{"id":942,"title":943,"titles":944,"content":945,"level":519},"\u002Fdocs\u002Fpayroll#the-payroll-page","The payroll page",[67],"The page opens on the last cut-off that ended. Move one cut-off at a time, or pick dates on the calendar.Show one employee or everyone.The pay rate. Tap it to change it.Gross pay, with the approved hours under it.View computation shows how gross pay adds up.Switch between Attendance and Payslip.Payroll settings.Export downloads the cut-off. See Payslip and export. Overtime counts only after it is filed and approved. See Overtime.",{"id":947,"title":948,"titles":949,"content":950,"level":519},"\u002Fdocs\u002Fpayroll#set-a-pay-rate","Set a pay rate",[67],"An employee shows no pay until they have a rate. Tap the rate on the card, or Set a rate. Hourly, Daily (per day worked) or Monthly (a salary).The amount.Save. Pay updates for the whole period, days before the change included. To set every rate from one list, see Payroll settings.",{"id":952,"title":953,"titles":954,"content":955,"level":519},"\u002Fdocs\u002Fpayroll#the-computation","The computation",[67],"Overtime that is not approved yet. It is not in the total.One line per pay type: ordinary, rest day, holiday, night and overtime. Late and undertime come off at the end.Show the math shows hours × rate = amount.The rate used. Edit changes it.",{"id":957,"title":958,"titles":959,"content":960,"level":519},"\u002Fdocs\u002Fpayroll#what-clocktap-does-not-do","What ClockTap does not do",[67],"File or pay SSS, PhilHealth, Pag-IBIG or BIR.Work out withholding tax. You type it on the payslip.Lock pay periods. Change a rate or a rule, and every period updates.",{"id":962,"title":963,"titles":964,"content":965,"level":519},"\u002Fdocs\u002Fpayroll#more-on-payroll","More on payroll",[67],"Payslip and export — Finish the payslip, repeat an allowance, and download the cut-off.Contributions — How ClockTap works out SSS, PhilHealth and Pag-IBIG.Payroll settings — The pay period, pay rates, premiums, allowances and deductions.",{"id":75,"title":74,"titles":967,"content":968,"level":539},[],"Finish each employee's payslip, repeat an allowance every cut-off, and download the whole period.",{"id":970,"title":74,"titles":971,"content":518,"level":539},"\u002Fdocs\u002Fpayroll\u002Fpayslip#payslip-and-export",[],{"id":973,"title":974,"titles":975,"content":976,"level":519},"\u002Fdocs\u002Fpayroll\u002Fpayslip#attendance-and-payslip","Attendance and payslip",[74],"Attendance lists the hours for each day. Pay Categories under it groups the same hours by day type, for your accountant. Payslip is a draft. ClockTap fills in the pay, and SSS, PhilHealth and Pag-IBIG if contributions are on. What you type saves to that payslip. Add an earning: a name and an amount. Here, Rice, 500.Repeat it on later payslips. SSS, PhilHealth and Pag-IBIG. Type over any amount to change it.Withholding Tax stays blank. Type it yourself. Net Pay updates as you type. The note under the payslip shows what each contribution is based on. Download as XLSX or PDF.Undo what you typed on this payslip.",{"id":978,"title":979,"titles":980,"content":981,"level":519},"\u002Fdocs\u002Fpayroll\u002Fpayslip#repeat-an-allowance","Repeat an allowance",[74],"The repeat button.Repeat it for this employee, or for everyone at the location.Save. This payslip only stops the repeat for that employee. The trash button on the row stops it as far as it reached: for that employee, or for everyone at the location. A new amount on one payslip changes that payslip only. To leave a location allowance off one employee, set it to 0 on their profile.",{"id":983,"title":798,"titles":984,"content":985,"level":519},"\u002Fdocs\u002Fpayroll\u002Fpayslip#export",[74],"Export on the payroll page downloads the whole cut-off. Standard Excel — one sheet per employee, day by day, with pay totals.Payslip Spreadsheet — one payslip per employee. Deductions are blank for you to fill.Accountant Spreadsheet (PH) — one row per employee, grouped the way a Philippine bookkeeper expects.Generic CSV — one row per employee per day.QuickBooks Time CSV — for a QuickBooks timesheet import.Sprout-compatible CSV — for a Sprout import. Check the columns first.",{"id":80,"title":79,"titles":987,"content":988,"level":539},[],"How ClockTap works out the employee share of SSS, PhilHealth and Pag-IBIG on each payslip.",{"id":990,"title":79,"titles":991,"content":992,"level":539},"\u002Fdocs\u002Fpayroll\u002Fcontributions#contributions",[],"ClockTap fills in the employee share of SSS, PhilHealth and Pag-IBIG on each payslip. Type over any amount to change it. The rates come from SSS Circular 2024-006, PhilHealth Circular 2020-0005 Rev. 1 and HDMF Circular 460. If an employee is not a member of a fund, turn that fund off for them. Its row stays blank.",{"id":994,"title":995,"titles":996,"content":997,"level":519},"\u002Fdocs\u002Fpayroll\u002Fcontributions#which-payslip-takes-it","Which payslip takes it",[79],"Paid once a month — the full amount on each payslip.Paid twice a month — half on each cut-off, or all on the second. Choose in Payroll settings.Paid weekly or daily — no contribution. The rows stay blank, with the reason beside them.",{"id":999,"title":1000,"titles":1001,"content":1002,"level":519},"\u002Fdocs\u002Fpayroll\u002Fcontributions#what-it-is-based-on","What it is based on",[79],"SSS — what the employee earned that month. Overtime raises it. Unpaid absences lower it.PhilHealth and Pag-IBIG — the fixed monthly salary. Absences do not change it. For a daily or hourly rate, ClockTap turns the rate into a monthly salary. For a part-timer, that figure is too high. Set a statutory monthly salary on the employee, and ClockTap uses it instead.",{"id":1004,"title":1005,"titles":1006,"content":1007,"level":519},"\u002Fdocs\u002Fpayroll\u002Fcontributions#no-pay-no-contribution","No pay, no contribution",[79],"If an employee earned nothing in the period, the rows stay blank. If a contribution is still due, type it in.",{"id":1009,"title":1010,"titles":1011,"content":1012,"level":519},"\u002Fdocs\u002Fpayroll\u002Fcontributions#turn-it-on","Turn it on",[79],"New locations start with contributions on. Older locations start with them off. Turn them on under Location Settings → Payroll.",{"id":85,"title":84,"titles":1014,"content":1015,"level":539},[],"Set the pay period, staff pay rates, premium rules, allowances and deductions for a location.",{"id":1017,"title":84,"titles":1018,"content":1019,"level":539},"\u002Fdocs\u002Fpayroll\u002Fsettings#payroll-settings",[],"Open them from Payroll settings on the Payroll page, or from Location Settings → Payroll. Change a setting, and every figure updates. The current rule.Change edits that rule.",{"id":1021,"title":1022,"titles":1023,"content":1024,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_1-pay-period","1. Pay period",[84],"How often you pay.The day a cut-off starts.The dates you get. A start day of 1 gives the 1st–15th and the 16th–end of the month.Done.",{"id":1026,"title":1027,"titles":1028,"content":1029,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_2-staff-pay-rates","2. Staff pay rates",[84],"The rate type and the amount. Each row saves on its own. A monthly salary needs a Monthly salary basis: 261 for a five-day week, 313 for a six-day week. If the basis does not match the shifts, ClockTap warns you and names the employees.",{"id":1031,"title":1032,"titles":1033,"content":1034,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_3-overtime-night-pay-and-regular-holidays","3. Overtime, night pay and regular holidays",[84],"Count overtime — turn it off, and this location has no overtime.Pay the regular-holiday premium — most employers leave this on.Night differential — the night hours. The default is 10pm to 6am. The pay rates for overtime, rest days and holidays follow Philippine law. See Holidays.",{"id":1036,"title":1037,"titles":1038,"content":1039,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_4-payslip","4. Payslip",[84],"The business name at the top of every payslip.",{"id":1041,"title":1042,"titles":1043,"content":1044,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_5-allowances","5. Allowances",[84],"Earnings on every payslip at this location, such as rice or transport. You can change the amount on any one payslip.",{"id":1046,"title":1047,"titles":1048,"content":1049,"level":519},"\u002Fdocs\u002Fpayroll\u002Fsettings#_6-deductions","6. Deductions",[84],"Turn SSS, PhilHealth and Pag-IBIG on or off.For pay twice a month: half on each cut-off, or all on the second.ClockTap fills these in.Withholding Tax. You type it on the payslip.Add deduction. Give it an amount to fill every payslip, or leave it blank and type it each time. With contributions off, the SSS, PhilHealth and Pag-IBIG rows are blank for you to fill.",{"id":90,"title":89,"titles":1051,"content":1052,"level":539},[],"Frequently asked questions about ClockTap workspaces, kiosks, billing and data.",{"id":1054,"title":1055,"titles":1056,"content":518,"level":539},"\u002Fdocs\u002Ffaq#frequently-asked-questions","Frequently asked questions",[],{"id":1058,"title":1059,"titles":1060,"content":1061,"level":519},"\u002Fdocs\u002Ffaq#do-i-need-biometric-hardware","Do I need biometric hardware?",[1055],"No. ClockTap runs in a web browser. Staff clock in on a shared tablet or phone at the location, or on their own phone.",{"id":1063,"title":1064,"titles":1065,"content":1066,"level":519},"\u002Fdocs\u002Ffaq#which-devices-can-i-use","Which devices can I use?",[1055],"Any tablet, phone, laptop or desktop with a modern browser, such as Chrome, Safari, Firefox or Edge. You can install ClockTap as a PWA. The shared device then opens full screen, like an app.",{"id":1068,"title":1069,"titles":1070,"content":1071,"level":519},"\u002Fdocs\u002Ffaq#is-clocktap-a-free-attendance-tracker-for-the-philippines","Is ClockTap a free attendance tracker for the Philippines?",[1055],"Yes. The Starter plan costs ₱0 a year for up to 5 employees at 1 location. You do not need a credit card. See the free attendance tracker Philippines page for what it includes.",{"id":1073,"title":1074,"titles":1075,"content":1076,"level":519},"\u002Fdocs\u002Ffaq#how-is-my-data-stored","How is my data stored?",[1055],"ClockTap stores attendance records in a managed Postgres database (Neon). You can export your data as a CSV file at any time from the Attendance screen.",{"id":1078,"title":1079,"titles":1080,"content":1081,"level":519},"\u002Fdocs\u002Ffaq#how-do-i-contact-support","How do I contact support?",[1055],"Join our community Facebook group and post your question there. We will get back to you. For a feature request, tell us briefly what you want to do.",{"id":95,"title":94,"titles":1083,"content":1084,"level":539},[],"Notable updates and releases for ClockTap.",{"id":1086,"title":94,"titles":1087,"content":1088,"level":539},"\u002Fdocs\u002Fchangelog#changelog",[],"A running list of notable updates to ClockTap. We'll add entries here as new features ship.",{"id":1090,"title":1091,"titles":1092,"content":1093,"level":519},"\u002Fdocs\u002Fchangelog#september-22-2026","September 22, 2026",[94],"New Allowances that repeat. A repeating allowance fills in every later payslip and is listed under Location Settings → Payroll → Allowances. Type over it and only that payslip changes. Improvements Payroll settings show the rules in effect. Change opens one rule and saves it on its own. The overtime settings moved here from Hours & Overtime.Deductions can carry a saved amount. Set it under Location Settings → Payroll → Deductions and it fills in on every payslip, where you can still change it.A payslip keeps what you type after a reload, a new cut-off or on another device.Phone clock-in turns on or off per employee with one switch under Location Settings → Personal login, supervisors and managers included.The employee screen shows the location, today's shift, who else is off and the next holiday, on the kiosk and on a phone.The 2027 holiday calendar now follows the official list, Proclamation No. 1427. Fixes Signing back in after a session expired no longer leaves pages unable to load.Deleting an employee's login, or a duplicate kiosk address, no longer fails.",{"id":1095,"title":1096,"titles":1097,"content":1098,"level":519},"\u002Fdocs\u002Fchangelog#september-16-2026","September 16, 2026",[94],"New A photo at every punch. The camera opens on the kiosk and on a phone, and a thumbnail sits on the attendance row — one tap opens the full photo. Pro plan only.Half days anywhere in a range. Approvals, the dashboard and the request emails name which dates are halves, so a week of them never reads as whole days off.A full attendance view on one person's tab. It replaces a read-only 7-day preview, and the export from this tab carries only that person's rows. Improvements One Leave row per employee. Activity is gone: the balance history it held now sits under the balances it explains.Text on alerts and badges is darker, so a tinted box is easier to read.A panel that needs Pro says so at the top, before the locked controls. Fixes A correction request marks the clock-out control that is wrong, and offers the next morning when the shift runs overnight.Payroll and its export count the same overtime and absent days as the attendance list, so an export from a filtered view matches the screen.",{"id":1100,"title":1101,"titles":1102,"content":1103,"level":519},"\u002Fdocs\u002Fchangelog#september-15-2026","September 15, 2026",[94],"New The payslip fills in SSS, PhilHealth and Pag-IBIG. ClockTap works out each employee's share from their monthly salary and writes it into the deduction row, with a line underneath saying what the amount was worked out from. Type over any figure and yours is the one that prints. Withholding tax stays blank for you, and ClockTap still files nothing with anyone.Your locations start with it off. Nothing on a payslip you already download changed overnight. Turn it on under Location Settings → Payroll, where a location paid twice a month also says which cut-off carries the month's contribution. Pay weekly or daily and the rows stay empty, with the reason printed beside them: a contribution is a monthly amount, and a week cannot carry a fair share of one.A statutory monthly salary per employee. Use it when the figure ClockTap derives from someone's rate is not the one you declare to the funds, a part-timer on twenty hours a week being the usual case. Anyone who is not a member of a fund can have that fund switched off.Each fund reads its own figure. SSS is charged on what the month actually paid, so overtime raises it and a month with unpaid leave lowers it — ClockTap totals the whole month even when the payslip covers one cut-off. PhilHealth and Pag-IBIG stay on the fixed monthly salary, which is what their own rules require: absences never reduce them. A period that paid nothing deducts nothing, and says so.",{"id":1105,"title":1106,"titles":1107,"content":1108,"level":519},"\u002Fdocs\u002Fchangelog#september-10-2026","September 10, 2026",[94],"New Clock in from home or a client site. An employee pins their own zone while standing in it. That part needs Pro.A move goes through Approvals. Their old zone still works, so they can keep clocking in while you decide.File leave for an employee. The button sits on their Leave balances tab. The employee gets an email, and the record shows you filed it. Improvements Times are easier to type. You no longer have to clear the box before you can type a new time.ClockTap opens in light mode instead of following the phone's dark setting. Fixes Overtime counts only the minutes an employee is on the clock outside their shift, so a clock-in long after the shift ended no longer earns the hours in between.",{"id":1110,"title":1111,"titles":1112,"content":1113,"level":519},"\u002Fdocs\u002Fchangelog#september-7-2026","September 7, 2026",[94],"A new role: Manager. Approvals, attendance, shifts and the employee list — across every location you give them.Requests now email you. Approvers get the filing, and the employee gets your decision.Attach proof to a request. Up to five photos or PDFs on a correction, an overtime request or leave.A half day says which half. Named from that person's own shift, on every screen that shows the leave.Clocking out early asks first. The clock names the shift end and how short the day falls.Fixes. A co-owner can decide a time correction again, and a link from an email opens the queue on the right location.",{"id":1115,"title":1116,"titles":1117,"content":1118,"level":519},"\u002Fdocs\u002Fchangelog#august-20-2026","August 20, 2026",[94],"Payroll now works out what to pay, not just the hours worked. The Payroll page prices every approved hour against each person's rate and shows their gross pay for the cut-off — overtime, rest-day, night and holiday premiums included, under Philippine rules. Set someone's rate from their own card: tap the rate beside their name and pick hourly, daily or monthly.See where every peso came from. View computation opens the whole breakdown — ordinary, rest day, holiday, night and overtime, each with its hours and amount, and late or undertime taken back off the end. Overtime nobody approved is named and left out, with a link to review it, so the figure on screen is the one you agreed to pay. The same hours regrouped by day type sit under Pay Categories on every employee now, instead of behind a setting you had to switch on.Download a payslip for each employee. Anyone's Payslip tab holds a finished payslip — hours, earnings, deductions, net pay — that downloads as XLSX or PDF. Type in an allowance, a bonus, a contribution or a cash advance and the totals follow: ClockTap prints the deduction rows and leaves the amounts to you, because it computes no contribution and no tax. The company name and the deduction rows come from Location Settings → Payroll.Your cut-off is a setting now, and Payroll browses by it. Say how often you pay — every day, every week, twice a month, once a month — and which day a cut-off starts on; the dates it produces are drawn as you pick. Payroll then opens on the cut-off you're about to pay, with arrows to step through the others. Monthly staff get a workday basis too, including the 26- and 22-day factors, and ClockTap says so when that basis and the recurring shifts disagree about how many days a week are paid.Fix a wrong entry — or delete it. Every row on Attendance now offers Change shift, not only the rows whose times drifted from the schedule. Delete attendance sits beside it, and asks you to type the employee's name and the date before the entry goes.The dashboard answers \"who\", not just \"how many\". Click Late & absent — or either of its counts — and the names open right there, instead of sending you to the attendance table to find out. Today's Attendance is clickable now too.Holidays you can see coming. An Upcoming holidays card lists the next 30 days for any location on a holiday calendar, so a regular holiday stops being a payday surprise.A mistyped shift template is fixable again. Editing a template's start, end or unpaid break used to be refused once anyone was assigned to it — you had to build a replacement. Timing is a plain setting now: save it, and every day that shift has scheduled is repriced with it. On a laptop or a phone, Templates reads as a card per shift instead of a table with its last columns cut off.All Locations works on the shift and employee screens. Templates, Recurring Shifts, Team Planner and Add Employee used to stop at \"pick a location first\". They now cover every location you manage, so a two-branch owner can see the whole setup at once.A free holiday pay calculator, open to anyone. ClockTap Toolkit has a DOLE-rate holiday pay calculator and the Philippine holiday calendar year by year — no account needed, and nothing to install.Fixes. A kiosk clock-in that clashes with an entry already on file now names that entry and its times, instead of \"conflicts with another record\". The kiosk's \"Are you still there?\" prompt no longer interrupts someone scrolling. The clock button can't stay stuck for staff clocking in from their own phone. And adding an employee whose email is already taken keeps the address, names who holds it, and offers to free it when that person has been deactivated.",{"id":1120,"title":1121,"titles":1122,"content":1123,"level":519},"\u002Fdocs\u002Fchangelog#august-6-2026","August 6, 2026",[94],"Plan the whole team's week on one grid. The new Team Planner under Shifts lays your crew's whole week out on a grid — every employee down the side, the week across, the clock down the middle. Drag a name onto a day to assign a shift, or drop it on No shift to make that day a rest day. Click a shift block to change who's on it. Either way, the change repeats every week from the day you made it — past weeks keep the old plan — and every confirmation comes with an Undo.The planner fits on a phone. Below desktop width, Team Planner reads the week as a list of day cards instead of a grid, since a drag doesn't work well across two scrolling axes. Tap a shift to change who's working it, or Add staff to put someone new on a day.Approved leave shows up on the schedule. Leave now appears on both the Team Planner grid and the Recurring Shifts calendar, with an icon for the leave type. If someone's approved leave lands on a day they're also scheduled to work, that day is flagged so it doesn't slip through.Assignments is now Recurring Shifts. The Shifts section in the sidebar is now Templates, Recurring Shifts, and Team Planner. In the weekly schedule editor, each day now shows its real date, with a First week starts note so it's clear which week a pattern begins from.The status filter is a single dropdown now. Pick All requests to see everything at once, or narrow to just Pending, Approved, or Rejected — Pending shows a live count. Request cards are rebuilt to hold up better on a phone. Overtime responses now show the location's minimum and rounding rules right beside the filters, with a Change link straight to the setting.New videos in the Shifts guide. The Shifts guide has a new section on planning the whole team's week, and both Shifts pages now have a Watch tutorial button that plays a short walkthrough without leaving the app.",{"id":1125,"title":1126,"titles":1127,"content":1128,"level":519},"\u002Fdocs\u002Fchangelog#august-5-2026","August 5, 2026",[94],"A blocked location no longer traps a clock-in. If a browser has blocked location access, the clock-in screen now walks through the exact taps to fix it — separate guides for Android Chrome and iPhone Safari — and keeps watching in the background so the clock-in picks up on its own the moment permission is restored. Can't sort it out at the door? Request manual entry files the time for an approver to review instead.Filing a correction for a shift already on file is caught immediately, not after approval. The manual entry form now checks for a clash with an existing entry while you're still filling it in, and offers to switch straight to editing that entry instead of submitting a duplicate. Approvals also apply the moment you tap Approve or Reject, instead of blanking the whole queue while it reloads.A clock-in on a scheduled rest day now reads as overtime. The dashboard's Employee status and Clocked out lists used to guess On Time or Late with no shift to measure against; an employee working their day off now shows a Rest Day OT badge instead.Co-owners have their own settings section now. Sharing a location used to be reachable only from the Locations list. Location Settings → Co-owners now covers the same add-by-email flow, so it sits alongside the rest of a location's settings.The sidebar no longer clips on short screens. Nav, settings, the support card, and the profile menu now scroll together as one region instead of being cut off outside the visible area.",{"id":1130,"title":1131,"titles":1132,"content":1133,"level":519},"\u002Fdocs\u002Fchangelog#august-3-2026","August 3, 2026",[94],"See who hasn't clocked in — and who's on leave — right from the dashboard. The Employee status card now groups everyone still due in today under Not clocked in, tagged Upcoming, Late, or Absent depending on how far past their shift they are — nobody is marked absent while there's still time on the clock. A new Time off card lists who's on approved leave today, so leave stops getting counted as a no-show.The Late Today card tells you what \"late\" means. It now names the grace period behind the count — for example \"15 min grace period\" — with a Change link straight to Hours & Overtime for that location.Kiosk sign-in moved to its own settings page — with a fix for duplicate logins. Scanning the kiosk QR code now activates the device immediately, without waiting on the invite email to be opened and accepted first. Kiosk credentials also moved out of the old settings modal into a dedicated Credentials page in Location settings, and if a kiosk somehow ends up signed in under more than one address, the page flags it and lets you pick which one to keep — the others are signed out automatically.Approvers accept an invite instead of being handed a password. Turning on Approver access for an employee now emails them an invite — the same flow staff already use for personal-device clock-in — so they sign in on their own, and nobody else ever holds their credential. Approvers can also clock in for themselves at a personal-login location, the same as any other staff member.A refused clock-in stays on screen instead of flashing past in a toast. If a clock-in or clock-out is refused — say, the device isn't on an allowed network — the reason now shows as a message that stays put until the next attempt, instead of a toast that can disappear before anyone reads it. Applies on the kiosk and from a personal phone alike.The docs site now matches your theme, and videos play properly. \u002Fdocs used to force dark mode no matter how the rest of the app was set; it now follows your light\u002Fdark preference, with the toggle right in the header. Docs videos open in a proper player too — a modal on desktop, fullscreen automatically on phones — instead of a cramped inline clip.A rewritten guide to getting started. Getting started now follows the real shape of setup — before you start, the five wizard steps, getting the team clocking in, reviewing attendance — with a kiosk-vs-personal-login comparison and a fresh set of short clips for each step.Payroll's employee cards are the whole story now. The summary tiles and colour legend that used to sit above the per-employee list are gone — the breakdown itself already carries approved hours, overtime, and status, so the extra summary was one more thing to read before getting to what mattered.The date range filter lives in the main filter bar. On Attendance, Date Range now sits next to Employee and Export instead of being tucked inside a collapsible \"more filters\" panel — one less click to change the period you're looking at.Login conflicts now name who's holding the address. Inviting a self-login to an email that's already someone's login used to return a bare \"already taken\" message with no way to act on it. It now names the employee and location and links straight to their page — as long as you manage that location.Location name and Address, clarified. Both fields now carry their own helper text in onboarding and in the location form — Location name is your business name, shown on the kiosk and in reports; Address is for your records only and never affects clock-in tracking.Only active employees count against your plan limit. Deactivating a departed employee now frees their seat right away — the count used to include deactivated employees, so an owner with any turnover could get stuck behind the upgrade prompt even while under their actual limit.",{"id":1135,"title":1136,"titles":1137,"content":1138,"level":519},"\u002Fdocs\u002Fchangelog#july-25-2026","July 25, 2026",[94],"Pay approved hours by day type. Turn on Pay categories in Location settings to split each employee's approved hours across up to 32 buckets — Regular, Overtime, Night, and Night OT, each on Ordinary, Rest Day, Special \u002F Regular Holidays, and their combinations — so payroll matches how you actually pay. Leave it off if everyone is paid one flat rate; the payroll view and exports stay simple.One-click export in your accountant's format. The Payroll Export menu now ships four presets alongside Standard Excel: Accountant Spreadsheet (PH), Generic CSV, QuickBooks Time CSV, and Sprout-compatible CSV — pick the one your accountant asks for and skip the reformatting.Holidays are now per location. Each location has its own Track holidays switch in Location settings → Holidays, and the country's calendar lives there too. Turn it off for a location that works through holidays at the usual rate, and holidays disappear from that location's dashboard, attendance, and payroll everywhere in the app.File overtime with a slider. Staff filing overtime from the kiosk or their phone now drag a slider between the minimum and the counted maximum, instead of tapping a stepper — much quicker on a phone when the counted overtime spans hours.See what a feature does even when it's off. Sections you've turned off — Pay categories, Leave Policy, Holidays — now stay in the modal, grayed out, with the on\u002Foff switch in the header. So you can preview what enabling it looks like without going hunting.Hours & Overtime, in one place. Grace period, overtime block rounding, and minimums now live under a single Hours & Overtime section, and Kiosk login is folded into Clock-in methods — one place per topic.",{"id":1140,"title":1141,"titles":1142,"content":1143,"level":519},"\u002Fdocs\u002Fchangelog#july-20-2026","July 20, 2026",[94],"See who's on shift, right from the dashboard. Every row on the Employee status card now carries a bar for that person's scheduled shift. For anyone still clocked in, the bar fills as their shift runs and turns amber once they're past shift end — so it's obvious who's about to finish and who's stayed on without clocking out. For anyone already clocked out, the bar sits inside their shift window, so a late start or an early finish shows up as a gap. The card refreshes on its own every 30 seconds.Set a new hire's weekly schedule while you're adding them. Add Employee is now two steps: their details, then their usual week. The employee is created as soon as you finish the details, so you can skip the schedule and come back to it later from Shifts — and their PIN is still shown last, once you close the wizard.Shift templates show the week they actually cover. Each template on the Templates tab now shows the weekdays it runs and how many people work it, in place of the old assignment count — which counted schedule rows, not people, and read as \"5 active assignments\" for a single employee working five days. Alongside it, Used in July shows who worked the shift this month and how many times.Spot anyone who isn't on the schedule. If someone has no shift assigned, the Templates tab now says so and links straight to assigning them. They can still clock in — their hours just aren't checked against a schedule.The shift picker leads with your own shifts. When you pick a shift for a day, your templates come first in alphabetical order, with Rest day, Open, and Create a new shift below a divider.Overtime that exactly reaches your minimum now counts. With a 60-minute minimum, exactly one hour of overtime used to be dropped, even though the setting reads as \"under 1h isn't counted\". Reaching the minimum now counts. Check how your thresholds behave under Grace Period\u002FOT in Location settings.A new guide to overtime. Overtime walks through how staff file overtime from the kiosk or their phone, and how the grace period and thresholds for a location fit together — with a short video of both filing paths.",{"id":1145,"title":1146,"titles":1147,"content":1148,"level":519},"\u002Fdocs\u002Fchangelog#july-16-2026","July 16, 2026",[94],"Flexible clock-in windows on shift templates. A shift template can now open an early clock-in window instead of a single fixed start time — staff who arrive within the window are still counted on time. Set the window when you create or edit a template.Overtime counts in whole blocks — and staff can file part of it. Overtime now accrues in whole-block increments per your location's setting, and staff can file just part of their detected overtime with a reason. Configure the block size under Grace Period\u002FOT.Leave days stand out in payroll exports. Excel exports now highlight leave days so they're easy to spot, and empty overtime cells are left blank instead of showing a zero.Approval cards show the clock in and out times. Correction and overtime request cards in the Approvals inbox now display the full clock in\u002Fout date and time, so you can review a request without opening the entry.",{"id":1150,"title":1151,"titles":1152,"content":1153,"level":519},"\u002Fdocs\u002Fchangelog#july-9-2026","July 9, 2026",[94],"Shift Alignment — fix the shift, not the timesheet. When a completed entry drifts more than an hour from its scheduled shift, ClockTap flags it and offers a Change shift action. The modal has already picked the best-matching shift for you, and shows the status and overtime each option would produce — or you can create a new template on the spot. Apply it to just that day, or to every matching weekday from then on. Status and overtime re-derive instantly.Payroll now has its own page — in beta. The payroll breakdown moved out of Attendance and into Payroll in the sidebar. Each employee's card totals their approved hours and approved overtime for the period, with a day-by-day breakdown of status, late\u002Fundertime, and overtime. Export the whole period to Excel in one click.Overtime is filed, then approved. At clock out, staff are prompted to file any detected overtime with a reason — pick a preset or write your own. Owners review it from the Attendance page or the Approvals inbox, and each entry reads Approved, Pending Approval, Rejected, or Not filed. Only approved overtime counts toward the payroll total, so the Approved Overtime tile always matches the per-employee badges.Trivial overtime stays out of the way. Unfiled overtime at or below the location's minimum-overtime setting is no longer shown, and no longer counts toward the overtime summary. The setting that controls it now lives under Grace Period\u002FOT.",{"id":1155,"title":1156,"titles":1157,"content":1158,"level":519},"\u002Fdocs\u002Fchangelog#july-3-2026","July 3, 2026",[94],"Change your kiosk login email. Update the email a location's kiosk signs in with, right from Location settings → Kiosk login.Add and edit attendance records. Owners can now create a missing entry or correct an existing one directly from the Attendance page — including clock in\u002Fout, scheduled shift, and overtime — instead of waiting on a correction request. Overlapping records are prevented automatically.Approve overtime from the Attendance page. Overtime shows an info icon while it's still pending approval. You can now approve it inline: the approval indicator is yellow when no reason has been filled in yet, and turns green once a reason is recorded.New Timesheets view for payroll. A Timesheets tab summarizes each employee's worked vs. approved hours, days worked, late\u002Fundertime, and overtime status (approved, rejected, or pending) across a date range — and exports straight to Excel.See paid hours on shift templates. The shift template editor now breaks down shift span, unpaid break, and paid hours, so you know exactly what a template pays before assigning it.Quick-assign schedules to employees. Assigning shift templates is faster, with a refined schedule step in setup and assignments.Release updates on your dashboard. Owners now see a dated announcement when new ClockTap improvements are available. Open the release notes from the alert, or dismiss it permanently once you've read it.Faster access to support. Open the ClockTap Facebook support group directly from the app sidebar when you need help or want to connect with other users.Safer setup. Onboarding now prevents reusing the owner's email for an employee login, avoiding sign-in conflicts.",{"id":1160,"title":1161,"titles":1162,"content":1163,"level":519},"\u002Fdocs\u002Fchangelog#june-2026","June 2026",[94],"Choose how your team clocks in. Setup now starts by picking a clock-in method — a shared Kiosk or Personal devices. Change it any time from location settings, or turn on the other method to run both at once.Clock in from your own phone. Staff can now clock in and out from their personal device, with the same geofencing and WiFi security as the kiosk. No shared tablet required. See Personal Login.One place for staff self-service. Clocking in, viewing shifts, checking attendance, and filing corrections\u002Fovertime\u002Fleave requests now live together on the My Clock page at \u002Fapp\u002Fclock.Faster guided onboarding. The setup wizard walks you through clock-in method, location, employees, and schedule, so a new location is ready in minutes.Attendance export to Excel. Export your attendance range to a spreadsheet for payroll, with absent days highlighted.Stronger kiosk security. Added rate limiting on kiosk PIN sign-in to protect against repeated guesses.",{"id":1165,"title":1166,"titles":1167,"content":1168,"level":519},"\u002Fdocs\u002Fchangelog#earlier","Earlier",[94],"Public documentation section launched at \u002Fdocs.Approvals inbox with manual correction, overtime, and leave request flows.Multi-location attendance dashboard with CSV export.Kiosk PWA with offline-tolerant clock-in.Per-location kiosk pairing and PIN sign-in.",[1170,1171],{"title":22,"path":23,"stem":24,"description":646,"children":-1},{"title":32,"path":33,"stem":34,"description":727,"children":-1},1790476558991]