Getting started
Create your workspace, choose a clock-in method, add a location, invite your team, and start tracking time.
Getting started
Follow these steps to roll out ClockTap to your first location. The setup wizard walks you through each one.
See it in action
Set up your first location in minutes
From sign-up to a ready-to-use location — pick how your team clocks in, add the site and your staff, and set a schedule.
1. Create your workspace
Sign up with your work email from the landing page. Your first workspace is provisioned automatically on the free Starter plan — no credit card required.
2. Choose how your team clocks in
The setup wizard opens by asking how your team will clock in. Pick the setup that fits how your team works — you can change it later from location settings:
- Kiosk — Staff clock in on a shared device (a tablet, phone, or browser) using their PIN.
- Personal devices — Each employee clocks in from their own phone. Every employee needs an email so they can be invited. This is the usual choice for staff deployed to a client site or working from home.
You're not locked into one method: turn on the other later from location settings, and a shared kiosk and personal-device clock-in will run side by side.
3. Add your first location
Give the location a name and details. A location is the unit of grouping for employees, kiosks, and attendance records — each one has its own clock-in setup and its own attendance feed. It can be a branch, an office, a client site you deploy staff to, or anywhere else your team works. You can add as many as your plan allows.
4. Add employees
Add each team member with their name, role, and PIN. If you chose Personal devices, add each employee's email so they can be invited to clock in from their own phone. You can also import employees in bulk later from the Employees screen.
5. Set a schedule
Assign shifts so ClockTap can flag late arrivals and overtime against each employee's expected hours. This step is optional — you can skip it and add schedules later.
6. Start clocking in
Depending on the method you picked in step 2:
- Kiosk — Open the Kiosk screen on the shared device, sign in with the kiosk-only account created with your location, and the device is paired to it. Staff clock in by tapping their PIN.
- Personal devices — Each invited employee accepts their email invite, sets a password, and clocks in from their own phone at
/app/clock. See BYOD self-login for the full flow.
7. Review attendance
Back in the admin dashboard, open Attendance to see live clock-ins, late arrivals, and overtime. Use the date range picker to filter by day, week, or month, and export to Excel for payroll.
Next steps
- BYOD self-login — let staff clock in from their own phones.
- Share a location with a business partner or manager as a co-owner.
- Read Managing approvals to learn how leave and overtime requests flow through the system.
- Read the FAQ for answers to common setup questions.